Billing and Payment

Semester Bills

A bill is generated when a student registers for classes. Fall semester bills are due in early August and Spring semester bills are due in early January. Students who register after the bill due date are required to pay their bill within 10 days of registering. Payment for Summer and Intersession courses is due at the time of registration.

A student’s bill is adjusted up or down when the student adds or drops a class, waives a charge such as Student Health Insurance or MassPIRG, makes a payment, misses a payment deadline, or financial aid is disbursed to their account. It is a student’s responsibility to check back and review their bill from time to time to ensure that all charges are paid in full as required.

Late Payment

Payment for all terms is due as indicated on the student’s bill. Payments not received by the due date are subject to a $100 late fee.

Payment Plans

To assist students in paying their bills, the College offers 3-, 4-, and 5-month payment plans depending on when the initial payment is made. More information is available on the application form which can be found embedded in the student’s online bill at www.berkshirecc.edu/mybcc. There is a non-refundable $30 application fee for setting up a payment plan. Students should plan to make their first payment and pay the application fee when they apply for a payment plan.

Paying the Bill

The College accepts cash, checks, American Express, Discover, MasterCard, and Visa. Payments may be made in the following ways:

• By WebAdvisor 24 hours a day. Follow the WebAdvisor link at www.berkshirecc.edu/mybcc;

• By telephone at 413-236-3043 during business hours (see Student Financial Services Assistance);

• In-person at the Student Accounts Office (F-108), located on the first floor of the Field Administration Center on BCC’s Main Campus in Pittsfield; or
• In-person at the South County Center, 343 Main Street, Great Barrington.

Returned Check Policy

A check with insufficient funds is generally deposited twice and only returned to the College if it does not clear the second time. Returned checks will result in the payment being removed from the student’s account and the assessment of a $20 returned check fee. Students will be notified in writing of this action. Repayment must then be made by cash, bank check, money order or credit card.

Balances at the End of a Semester

Student accounts with an outstanding balance after final bills are due will be placed on hold. A series of four letters requiring immediate payment will be sent to the student. Failure to pay will result in the student’s account being turned over to an approved collection company, and the student will be responsible for all collection costs and other fees incurred in the collection of the debt.

Refund Policy

The College adheres to the following refund policy:

• Non-attendance alone does not qualify a student for a refund. Students must initiate, in writing, a course drop or All College Withdrawal Form;
• Credit course refunds are based on the student’s official date of withdrawal as determined by the Registrar’s Office;
• Full refunds are granted for any course canceled by the College;
• Refunds are processed within six weeks of withdrawal according to the Per Credit Refund Table on this page; and
• Refund checks are mailed to the student’s home address on file in the Registrar’s Office. Credit card payments will be refunded to credit cards.

Students on Financial Aid

Recipients of financial aid should also see Withdrawal/Refund Policy for Financial Aid Recipients for additional information.

Per Credit Refund Table

Refunded amount includes tuition and comprehensive fees.

* Days refers to business days (weekends, holidays and other non-business days are excluded).