Attendance Policy

Berkshire Community College

Associate Degree in Nursing Program

Attendance Policy

BCC’s Nursing Program Attendance Policy reflects both the minimum amount of class, laboratory, and clinical attendance hours mandated by MABORN for nursing education programs and the program’s philosophy that professes engagement in all components of nursing education is essential to making critical connections between class, laboratory, and clinical experiences. Full attendance is considered the full number of hours as designated on the class, laboratory, and clinical schedules. Students are required to sign an attestation of receipt of the Attendance Policy during the first week of entering or reentering the program and an updated signature in the event of any amendments to the policy as they are made.

Student achievement of the course’s student learning outcomes are dependent on attendance and participation in each of the learning component areas of the program. Class, laboratory, and clinical components are taught with a simple to complex model, building on nursing concepts. Therefore, attendance is required in all nursing program education components to ensure fulfillment of both regulatory and learning requirements.

Faculty recognize that extenuating circumstances may require a student to miss one or more of the learning sessions. Therefore, an allowance has been made for limited absences, regarding adherence to regulatory requirements and responsibility for missed learning session content, as indicated *below for each of the program’s learning components. This allowance is to afford flexibility for students to meet periodic attendance challenges. However, regardless of reason for the absence(s), students are responsible for completion of all assignments, activities, and objectives of missed session(s). Refer to the program’s Medical Leave Policy for need of absences due to prolonged medical circumstances.

In addition, adherence to the Attendance Policy further demonstrates professionalism in nursing.

Patterns of tardiness, leaving learning sessions early, and absences are not consistent with the

professional standards expected of nursing students (https://www.nsna.org/nsna-code-of-ethics.html )

and will result in disciplinary action as per the program’s Dismissal Policy.

Attendance Policy Procedures – Tardiness

*CLASSROOM - Tardiness/Incomplete Attendance**
Students are expected to be seated and ready to participate in class activities at the start of each class by the start time indicated on the course schedule.
Students who arrive after the beginning of class will wait to enter until a class break occurs. Sign will be posted on classroom door(s) once class begins.
Students should make every effort to contact faculty prior to class if they will be late for or need to leave early from the class for an unavoidable reason. Students will still wait until the break to enter the class.
All students who are late will be required to complete the nursing late form at break time and turn it in to the faculty teaching the class. If form is not handed in, then student will receive a class absence.
Students being tardy for class and/or leaving early from class three times within one semester, will result in documentation by faculty.	*Academic Concern Form* completed by the ADN Department Chair.
Any further issues with tardiness/early departure will result in a meeting with the Director of Nursing and will result in documentation by faculty.	Second *Academic Concern Form* for unprofessionalism.
If tardiness or early departure continues, another meeting will be scheduled with the Dean of Nursing and the Dean of Students.	Third *Academic Concern Form* for unprofessionalism.
Tardiness is disruptive to the class environments and will be considered an infraction of the attendance policy and the National Student Nurses’ Association, Inc. Code of Academic and Clinical Conduct.

COLLEGE LABORATORY/SIMULATION – * Tardiness/Incomplete Attendance
Students should make every effort to contact faculty prior to lab if they will be late for or need to leave early from the lab for an unavoidable reason.
Students being tardy or leaving early for lab three times, within one semester, will result in documentation by faculty.	*Academic Concern Form* completed by the Department Chair.
Any further issues with tardiness/early departure will result in a meeting with the Director of Nursing and/or designee and will result in documentation by faculty.	Second *Academic Concern* *Form* for unprofessionalism.
If tardiness or early departure continues, another meeting will be scheduled with the Dean of Nursing and the Dean of Students.	Third *Academic Concern Form* for unprofessionalism.
Arrival more than 30 minutes after the start time, according to the lab schedule, will be recorded as an absence, not as tardiness. The policy for lab absence will then be followed.

CLINICAL/DATA COLLECTION/SIMULATION - *Tardiness/Incomplete Attendance

Clinical tardiness results in unsafe patient care due to lack of or a curtailed shift report. Students are considered tardy when they arrive later than the designated start time, at the designated location as determined by each clinical instructor.

A student who is late for clinical will not be allowed to participate in clinical that day, will be dismissed from clinical and expected to leave the clinical unit, will receive zero scores for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day and will be required to make up that day as per the scheduled dates given at the beginning of the semester. The scoring for the clinical makeup day will replace the scores for the day of absence.

Attendance Policy Procedures – Absenteeism

*CLASSROOM – Attendance**
Students missing 14% (2 weeks) of scheduled classes will result in documentation by faculty. Missing two weeks of class time out of fifteen weeks = 14%.	*Academic Concern* *Form* will be issued by the Chair of program to discuss a remediation plan
Students with absences more than 20% (3weeks) of scheduled classes will result in documentation by faculty. Missing three weeks of class time out of fifteen weeks = 20%	Second *Academic Concern* *Form* and a meeting with the Chair and Director of Nursing. An additional form will be completed for each additional absence.
Students will receive a zero for any missed graded class work not submitted within one week of the missed class.
Students who anticipate missing more than 7% of class time due to an illness, should refer to the Medical Leave Policy.

*COLLEGE LABORATORY/SIMULATION – Attendance**
Students are required to call or email the scheduled lab faculty to report a planned absence before a scheduled lab. Students who fail to notify the appropriate lab faculty of an absence will result in documentation by faculty.	*Academic Concern Form* for unprofessionalism by the Department Chair.
Students are required to be prepared for all college laboratory sessions in uniform with nametag, stethoscope, and lab skills book as directed by faculty.
A student who is absent from a campus lab or dismissed from lab by faculty due to lack of preparation is responsible for making up the content of the missed lab as indicated on the next assigned lab makeup day as per semester schedule. Student must also complete an assignment to makeup the missed time.
A student may not progress to the next lab skill until the missed skill is satisfied. It is the responsibility of the student to contact and schedule make-up time with the lab faculty.
It is possible for students to run out of time in the semester to successfully complete formalized psychomotor skills if multiple failures and/or lab absences occur.
Failure to successfully complete all formalized psychomotor lab skills will result in a failure to meet student clinical learning outcomes for clinical and campus lab, and the student will receive a course failure.

CLINICAL/DATA COLLECTION/SIMULATION - ** Attendance (see notes below)
Students are required to attend ALL scheduled data collections. An absence from data collection will be reflected in the CET. Students who miss data collection will be required to submit a faculty assigned case study. Failure to complete the case study will be reflected in the CET.
Students are required to contact their clinical faculty by email or text at least one hour before the scheduled clinical session/data collection begins to report a planned absence. **See notes below.
Students are required to be prepared for all clinical sessions/data collections including uniform, name tag, stethoscope, watch with a second hand, PPE and assignments completed in order to safely care for their patients.
Students who are not in uniform or prepared to safely care for their patients will be dismissed from clinical and expected to leave the clinical unit. The student will be marked as absent and will result in documentation by faculty.	*Academic Concern Form* by clinical faculty and the Department Chair. Student will receive zero scores, for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day and will be required to attend the next clinical makeup day scheduled.
A student who misses data collection and/or clinical is responsible for the content and assignments for the clinical week, regardless of the reason for missing the clinical hours and will be given an alternate assignment to make up hours missed. This assignment will be submitted to the Curriculum Chair.	Three absences from clinical will result in a *Critical Incident Warning* and a meeting with the Dean of Nursing or Designee. Any further absences will result in a failure in clinical and a failure for the course.
All clinical absences must be made up on the scheduled dates posted at the beginning of the semester. There are only 3 scheduled makeup days for each semester and these may occur on Saturday days or evenings.
Students will be required to makeup on the scheduled day assigned by faculty.
Complete a patient specific concept map and a 3-page typed APA style paper.	The topic will be assigned by faculty and graded as per rubric. Unsatisfactory papers will need to be rewritten in order to make up clinical hours. Assignments will be due to Curriculum Coordinator within 2 weeks of assigned topic. Only one paper is required per week for 2 consecutive absences within the same week. If the paper is not submitted or is incomplete, the student will receive a zero for the professionalism portion of the CET every week which could result in the student failing the clinical. Student will not be allowed to make up a clinical absence unless they completed the paper. This could result in the student failing clinical.
A student will not pass clinical if they are unable to make up missed clinical hours.
In the event that clinical is cancelled due to faculty absence, students will be assigned an alternate assignment or may be scheduled in SIM to replace clinical hours. Assignment will be due to their clinical instructor prior to the next clinical day.

Four academic concern forms completed for attendance infractions, per semester, will result in a meeting with the Dean of Nursing and Dean of Students to discuss consequences, including failure of the course.

**WARNINGS - CLINICAL/DATA COLLECTION/SIMULATION

Multiple Absences - No more than 3 absences will be allowed in any given semester. Students who miss 3 clinical days will result in documentation by faculty and receipt of documentation by the student of the occurrences on a Critical Incident Form, and will be required to meet with the Dean of Nursing and/or Director of Nursing to establish a remediation plan as per the Dismissal Policy.

Excessive Absences - Students with more than 3 clinical absences will receive a second Critical Incident Form which will result in course failure.
No Call No Show #1 - A student who does not contact the clinical faculty, before the beginning of the clinical shift, to report a clinical absence (whether in facility or on campus SIM) will result in documentation by faculty and receipt of documentation by the student of the occurrences on a Critical Incident Form for unprofessionalism, zero scores, for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day. Zeroes will not be replaced. Student will be required to make up that time as per the scheduled dates given at the beginning of the semester. Student will be required to meet with the Dean of Nursing and Director of Nursing. If a zero is given in the final six weeks of the semester, student will be unable to pass clinical and will fail the course.
No Call No Show #2 - A student who does not contact the clinical faculty to report a clinical absence, before the beginning of the clinical shift, a second time will receive zero scores, for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day. This will result in documentation by faculty and receipt of documentation by the student of the occurrences on a second Critical Incident Form. Student will be required to meet with the Dean of Nursing and the Dean of Students and will automatically fail clinical and the course.
Medical Non-compliance - A student who misses clinical due to noncompliance to immunizations or CPR, will result in documentation by faculty and receipt of documentation by the student of the occurrences on an Academic Concern Form for unprofessionalism and zero scores, for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day. Student will be required to make up that time as per the scheduled dates given at the beginning of the semester. The scoring for the clinical makeup day will replace the score for the day of absence.
Illness - A student absent from clinical due to illness will receive zero scores, for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day and will be required to make up that day as per the scheduled dates given at the beginning of the semester.The scoring for the clinical makeup day will replace the score for the day of absence.
Make up Clinical Attendance – Students will be assigned a mandatory makeup date(s)/times, at least a week before, as per the scheduled dates on the course calendar. If a student cannot attend an assigned makeup they will be given zero scores for each of the clinical evaluation criteria, on the Clinical Evaluation Tool for that clinical day. This could result in failing the course for the semester.
Students do not have the opportunity to choose their clinical makeup date.
It is possible for students to run out of time in the semester to successfully complete their clinical hours if multiple absences occur which will result in a course failure.
Medical Leave - Students who are ill and will miss more than 1 consecutive clinical day due to a specific illness, should refer to the Medical Leave Policy.

*Leaving the Clinical Site

Except in an emergency, a student may not leave the clinical area/hospital campus during the assigned work hours including breaks via automobile, public transportation, etc.

The student is expected to utilize the designated hospital break area or cafeteria for all breaks. A student must contact clinical faculty in the event of a personal emergency that requires the student to leave the clinical site. Failure to notify the clinical faculty is considered abandonment of patient and will result in documentation of professional misconduct.

Revised: ADN Faculty Committee, 5/22/19, 11/5/19, 11/12/19, 1/24/20, 11/4/20, 12/16/20, 4/28/21, 8/18/21, 11/3/21, 05/04/22, revised 11/2/22, 5/8/23, 10/02/23., 11/6/23, 12/4/23, 05/06/24